Vacation Rental Policies

CONFIRMING A RESERVATION:

To confirm your reservation, a signed lease and advance payment must be returned to Resort Real

Estate and Rentals within 7 days of making the reservation. Final payment is due 30 days prior to

arrival and can be paid by personal check, money order, Visa, MasterCard, Discover, American Express or certified

funds. No personal checks will be accepted within 15 days of arrival. Prices could be subject to change

unitl we have a signed contract in our possession and have received a deposit.

 

CHECK-IN

Check-in starts at 4 p.m. You will come to our office on Highway 184 (3390 Tynecastle Hwy). Our office

hours are from 8:30 a.m. to 5:30 p.m. Monday through Saturday, with extended hours during ski season

(including Sundays). There will be a $5.00 refundable key deposit due at check-in. If you will be arriving

after regular office hours there will be a late arrival packet left for you in the green “CHECK-IN” box at the

front of our office. The packet will have your name on the front and inside you will find a map to the

unit(s), one key, and emergency phone numbers in case of a problem. NO arrivals on Christmas Day as

our offices are closed and we give our staff this day off.

 

CHECK-OUT

Check-out is at 10 a.m. All units must be vacated by 10 a.m. on the scheduled departure date. Failure to

check out on time will result in a $50.00 late check-out fee. Keys must be returned to our office by 10

a.m. in order to receive refund of key deposit(s).

Before checking out please do the following steps:

1.Tidy unit

2. Load and start dishwasher

3. Clean out refrigerator

4. Take out all trash

5. Turn off all lights

6. Unplug small appliances

7. Turn thermostats back to 55 degrees in winter

8. Lock and secure all windows and doors

 

CANCELLATION POLICY:

Your reservation may be canceled if it is 31 days or more before your scheduled arrival date. Monies will

be refunded less a $50 cancellation fee on all rentals under $2,000, and less a $500 cancellation fee on

all rentals of $2,000 and over. If unit is re-rented for the full time of canceled reservation on a $2,000 or

more reservation, then the cancellation fee will be reduced to $50. These terms are subject to Resort,

Real Estate & Rentals' discretion. If the requested cancellation is within 30 days of scheduled arrival

date, no monies can be refunded unless property is re-rented for the full time period of the canceled

reservations. If the property is re-rented for the full time period of the canceled reservation, client will be

refunded in full less a $50 cancellation fee. If unit is only rented for a portion of the canceled reservation,

client will only be refunded the amount of days the unit was re-rented.

(Check out our travel insurance information)

*Travel Insurance: We offer travel insurance through Red Sky Travel Insurance. We strongly

recommend that you take this coverage because we can't issue refunds for anything that might be

covered under this policy. For more information click here and check out information at Ski Trip

Preserver.

 

OCCUPANCY:

Maximum occupancy must be strictly adhered to. Occupancy count includes children starting at the age

of 5. Exceeding the occupancy limit set for your unit is grounds for immediate eviction. No exceptions

and no refunds.

 

ACCOMMODATIONS:

All of our vacation properties are individually owned and reflect each owner’s taste and

requirements. Rearranging of furniture is not permitted. If you have specific standards or requirements

for your vacation residence we advise personal inspection of the property prior to making

reservations. Resort Real Estate and Rentals @ Sugar Mountain is a rental agency engaging in the

rental of private property of others. This agency reserves the right to refuse service to anyone this

agency feels will not be responsible for the property he/she is renting. This agency does not rent to

anyone under the age of 21. Each rental unit requires a person 21 or older to lease and sign the rental

contract. This agency is not responsible for the loss or theft of clothing, money, jewelry, etc. and is not to

be held liable for any accidents or injury of any nature. This agency reserves the right to move any

reservation that might come about due to unforeseen circumstances (house sold, out of rental system,

owner’s use, act of God, etc.) Under no circumstance is the obligation of this agency more than that of

refunding the lessee’s deposit. This agency does not guarantee any weather, road or ski conditions and

there is no refund as a result of either. Transportation is the sole responsibility of the lessee. SNOW

TIRES, CHAINS, OR 4-WHEEL DRIVE is mandatory during adverse weather. Any property damage will

be billed to the lessee. Lessee understands that the lesser has the right to terminate this agreement, reenter the unit, or take necessary measures to remove lessee from the premises in the event lessee

violates the conditions of this agreement, which includes exceeding maximum occupancy.

Firewood is not provided. Burning wood or anything in any gas fireplace is prohibited and subject to forfeiture of

security deposit.

Grilling is not permitted on any porches, decks or walkways.

 

PROVIDED ITEMS:

All units are provided with enough Garbage Bags, Paper Towels, Dishwashing Detergent, bath soap, and

Toilet Paper to get you started. If you need more of these items, you can purchase them at Food Lion

located on Tynecastle Hwy or other local grocery stores.

 

PETS:

Absolutely NO pets are allowed unless otherwise permitted by Resort Real Estate and Rentals @ Sugar

Mountain. You must call for permission. A pet deposit of $100 per pet is mandatory and will not be

refuned. If tenant's breach this policy, it will result in immediate termination of stay. NO pets are allowed

between December 1st and March 15th.

 

LOCK OUT POLICY:

During hours you may pick up an extra key at our office. After hours, one of our agents will meet you at

the office. There is a $25.00 charge for this service.

 

LOCKED CLOSETS:

Most units have one or more locked closets which are not available to guests. These doors are checked

behind each guest. Tenant will be responsible for any damage or missing items.

 

LINENS:

A one-time linen fee is charged on all units. Linens are provided with initial set-up. Additional

linens/towels are not provided. Weekly maid service is not provided unless you make arrangements with

our office. There is an extra charge for this service. Laundry service is not provided and you are

responsible for the laundering of you linens during your stay.

 

MAIL:

We do not accept mail for renters renting less than one month. If you are renting for more than a month

you can have your mail sent to 3390 Tynecastle Hwy., Banner Elk NC 28604. We will pick up the mail daily and it

will be available to pick up at our office after 2 p.m. We are not personally responsible or liable for any

lost or damaged mail.

 

TELEPHONES:

Most all units have telephones. Please charge all long distance calls to your credit card, calling card, or home

phone. There will be an additional $10.00 service charge on any calls charged to the unit phone

number. Local prefixes are 898, 733, 737, 387, and 964. All others are long distance including Foscoe,

Boone, and Blowing Rock.

 

TOWN ORDINANCE:

Prohibits buses and oversized vehicles on the mountain except in designated areas.

Also prohibits loose dogs on the mountain. All dogs must be kept on a leash.

Most properties limit number of vehicles and parking spaces. No parking on side of roads.

 

UNITS LISTED FOR SALE:

Lessee agrees to allow unit to be shown promptly. As much advance notice as possible will be given.

 

MORE INFORMATION:

If you need information about any of our services, please feel free to use our contact form, send us an email to info@staysugarmountain.com, or give us a call at 800-438-4555 or 828-898-9746.

 

CONTACT INFORMATION:

• Address:

Resort Real Estate and Rentals @ Sugar Mountain

3390 Tynecastle Hwy (184) 

Banner Elk, NC 28604

• Phone:

Local: 828-898-9746

Toll Free: 800-438-4555

• Email:

info@staysugarmountain.com